Administrative Assistant with experience in QuickBooks

We are seeking a detail-oriented, organized, and reliable Administrative Assistant to keep an office running smoothly. In this role, you will provide comprehensive administrative support to the team while taking ownership of day-to-day bookkeeping and financial workflows using QuickBooks.

You should have knowledge of accounting principles, good organizational skills, and working knowledge of QuickBooks. A top-notch candidate should have integrity, excellent mathematical skills, and an understanding of data privacy standards. WE WILL REQUEST A VOICE NOTE FOR THE SCREENING PROCESS.

ADVANCED ENGLISH REQUIRED FOR THE POSITION. Responsibilities include but are not limited to: QuickBooks & Bookkeeping: Enter and categorize daily financial transactions, expenses, and vendor bills in QuickBooks. Create, send, and track client invoices and process incoming payments.

Support month-end reconciliations, receipt organization, and basic financial reporting. Administrative & Office Operations: Manage incoming phone calls, emails, and physical or digital correspondence. Maintain clean, organized digital filing/record-keeping systems.

Coordinate office supplies, vendor relationships, and general needs. Assist leadership with calendar management, meeting scheduling, and travel arrangements as needed. Customer & Team Support: Serve as a friendly, professional point of contact for clients, and vendors. Assist with special projects, team onboarding logistics, and company document preparation.