CPT-11716 Executive & Business Operations Virtual Assistant

Title: CPT-11716 Executive & Business Operations Virtual Assistant

Independent Contractor – CPT-11716 Executive & Business Operations Virtual Assistant/Business Support VA/Entry-Senior Level (Remote).

Overview

20four7VA is seeking offshore independent contractors to deliver remote services to clients worldwide, with a primary focus on developed markets such as the United States, the United Kingdom, Canada, and Australia.

A London-based company that designs, manufactures, and distributes electric harps internationally is seeking a versatile Business Support VA to assist with executive administration, inbox management, task coordination, and routine business operations.

The company operates a small production and distribution business with customers across the UK, Europe, the United States, and other international markets. The VA will help reduce recurring administrative responsibilities for the owner while keeping business activities organized and moving forward.

The ideal candidate will have executive or administrative support experience, excellent written English, strong organizational skills, and the flexibility to assist with different business and occasional personal administrative needs.

The objective of each engagement is to assist the client in improving business efficiency, enhancing service delivery, or supporting operational functions through high-quality, task-specific services rendered by a qualified contractor.

Scope of Services

Contractors will be required to provide services that align with the following client tasks:

Executive Administration & Inbox Management

• Monitor, organize, and prioritize assigned business and executive email inboxes
• Filter unsolicited emails and flag important messages requiring attention
• Draft routine responses and follow up on outstanding correspondence
• Assist with calendar management, reminders, research, and scheduling
• Maintain organized documents, records, and recurring administrative tasks

Business Operations & Task Coordination

• Maintain and update Trello boards, task assignments, and outstanding action items
• Follow up with team members regarding deadlines and incomplete tasks
• Assist with shipping documentation, supplier communications, and logistics administration
• Organize information related to orders, international shipments, and sourcing activities
• Coordinate routine administrative requests with existing team members

Financial & Additional Administrative Support

• Assist with basic bookkeeping administration, transaction categorization, and accounting records as trained
• Organize receipts, invoices, and other financial documentation
• Support occasional personal and family business administration, including Airbnb guest communications and service coordination
• Assist with additional administrative tasks for related business ventures as the role develops

Each engagement is based on a defined scope of work and is governed by an independent contractor agreement. Services must be performed professionally, with adherence to any timelines, guidelines, and deliverables agreed upon in writing.

Skills

The Contractor must demonstrate proficiency in the following, depending on the Client’s requirements:

• Administrative, executive assistant, or business operations experience required
• Excellent written English and professional email communication required
• Inbox management, scheduling, and task coordination experience required
• Trello or comparable project management experience strongly preferred
• Shipping, logistics, sourcing, or e-commerce administration experience preferred
• Basic bookkeeping or accounting software familiarity preferred
• Experience supporting entrepreneurs or multiple small businesses is a plus
• Airbnb or short-term rental administration experience is a plus

IDEAL CANDIDATE PROFILE

• Highly organized, dependable, and comfortable supporting a busy entrepreneur
• Excellent written communicator with strong attention to detail
• Proactive with reminders, follow-ups, and task completion
• Flexible and capable of managing different types of administrative responsibilities
• Comfortable learning new systems and business processes
• Resourceful and able to work independently within established guidelines
• Professional and discreet when handling confidential information

APPLICATION SOFTWARE KNOWLEDGEABLE / REQUIRED

• Email & Calendar Platforms
• Trello – Preferred
• Zoho Desk – Familiarity a Plus
• Microsoft Office / Google Workspace
• Accounting Software – Familiarity a Plus
• Shipping & Logistics Platforms – Client Training Provided
• Airbnb – Familiarity a Plus

Work Schedule

• Contracted Hours per Week: 10 Hours ( Hours may increase based on performance )
• Scheduled Working Days: Monday through Friday (unless otherwise mutually agreed in writing)
• Daily Working Time: Midday Preferred; Flexible – Exact Schedule TBD UK time

Note: The Company will make reasonable efforts to align the Assigned VA’s schedule with the Client’s preferred hours as set forth above. However, availability may vary based on time zones, capacity, and the contracted hours set in this SOW. Any changes must be mutually agreed to in writing through a revised SOW.

Terms of Engagement

• Contractors will operate under a Master Services Agreement and a Statement of Work
• This is not an offer of employment; contractors are not employees of 20four7VA or any client
• All compensation is processed through 20four7VA according to the terms of the engagement

Role Summary & Requirements

• REQUIRED SERVICE: Business Support
• REQUESTED EXPERIENCE TIER LEVEL: Entry, Junior, Senior Level
• Contracted Hours per Week: 10 hours/week ( Hours may increase based on performance )
• Daily Working Time: Midday Preferred; Flexible – Exact Schedule TBD UK time
• Scheduled Working Days: Monday-Friday
• REPORTING TO/POC: To Be Determined
• Number of VAs: 1
• GENDER PREFERENCE: None
• LANGUAGES SPOKEN/PREFERENCE: English
• ACCENT PREFERENCE: Level A-C (Excellent Written English Required)
• REGION PREFERENCES: Any

What we offer

• Competitive rates
• Weekly payments
• Various open roles are available
• Free training and upskilling
• Constant support and guidance
• A vibrant community always ready to support you
• And more!