Executive Assistant

Employment Type: Part-Time Hours: 20 hours per week

Compensation & Benefits

Total Compensation Package: ₱23,000

Basic Pay: ₱19,000

Meal Allowance: ₱1,500

Perfect Attendance Bonus: ₱2,000

Night Differential: Ten percent (10%), as applicable

Benefits: Government-mandated benefits and HMO coverage after one (1) year of employment

Job Overview

We are looking for a highly proactive and organized Executive Virtual Assistant to support marketing, CRM management, client documentation, business systems, events, and day-to-day operations.

Key Responsibilities

• Edit raw recordings into short-form videos and basic long-form content

• Create social media graphics and written content

• Schedule and manage weekly social media content

• Manage and maintain GoHighLevel, including pipelines, automations, emails, and funnels

• Process meeting notes and maintain organized client records

• Build and maintain digital forms, workflows, and onboarding systems

• Assist with event, seminar, and webinar coordination

• Maintain task lists and proactively follow up on deadlines

• Provide regular updates and escalate blockers when necessary

• Create short walkthroughs or Loom videos for completed systems

Qualifications:

• 3+ years of experience as a VA, Executive Assistant, Marketing Coordinator, or similar role

• Experience working with US-based clients

• Hands-on GoHighLevel experience is required

• Video editing experience, particularly short-form vertical videos

• Proficiency in Canva or Adobe

• Strong written and spoken English communication skills

• Experience with social media scheduling and content creation

• Strong organizational and project management skills

• Experience creating SOPs or process documentation

• Comfortable learning new systems and AI tools

• Proactive, reliable, detail-oriented, and able to work independently

Preferred Skills

• Experience with financial or professional services clients

• Familiarity with ActiveCampaign, Snappy Kraken, or similar platforms

• Experience with Jotform, HubSpot, Notion, or Airtable

• Experience supporting events, seminars, or webinars

IMPORTANT: Can provide employment requirements such as NBI clearance, Certificate of Employment (COE), and government IDs or numbers for SSS, PhilHealth, Pag-IBIG, and TIN