Clinical Project Coordinator

Alimentiv is a global CRO with a singular focus: advancing therapies for patients with gastrointestinal diseases. GI is our WHY and for more than 30 years that purpose has driven our scientific rigour, operational excellence, and deep therapeutic expertise, including supporting more than 70% of IBD compounds in development. We operate as a private, profit-with-purpose company, channeling our commercial success back into scientific research, technology, and our people. With approximately 700 people across multiple countries and three service lines, we are growing deliberately, and the capability of our leaders and our organization is central to how we get there.

If you want to do meaningful work, build something real, and invest back in research that changes lives — we want to meet you!

Job Overview

As a Project Coordinator, you will provide essential coordination and administrative support to project teams, helping ensure that project activities, deliverables and timelines are effectively managed throughout the project lifecycle.

Working collaboratively with internal teams and external stakeholders, you will coordinate meetings, maintain project documentation, track project activities and support the smooth execution of day-to-day operations.

You will play an important role in keeping projects organised and on track, ensuring effective communication, accurate documentation and timely follow-up on outstanding actions.

Key Responsibilities

• Coordinate project activities, meetings, presentations and training sessions, including preparing agendas, materials, minutes and following up on action items.

• Provide day-to-day administrative and coordination support, monitoring project timelines, milestones, dependencies and outstanding deliverables.

• Create, maintain and organise project documentation, records, reports and trackers, ensuring accuracy, completeness and compliance with established processes.

• Liaise with internal teams and external stakeholders, responding to routine queries, communicating updates and ensuring requests are followed through appropriately.

• Proactively identify potential delays, missing information and project-related issues, escalating risks and supporting timely resolution.

• Support quality and audit activities by maintaining accurate project records and ensuring documentation is readily available when required.

Experience & Qualifications

• Degree or diploma in Business Administration, Project Management, Life Sciences or a related field, or equivalent relevant experience.

• Previous experience in project coordination, project administration or a similar role.

• Experience within a CRO, pharmaceutical or clinical research environment is preferred.

• Strong organisational and time-management skills, with the ability to coordinate multiple activities and manage competing priorities.

• Excellent communication and interpersonal skills, with the ability to work effectively with internal and external stakeholders.

• Strong attention to detail, problem-solving abilities and proficiency in Microsoft Office applications.

• Proactive and collaborative approach, with strong accountability and the ability to work independently.

Nice to Have

• Familiarity with clinical research processes and Good Clinical Practice (GCP).

• Experience using project management systems, CTMS or electronic document management platforms.

What We Offer: In addition, as an Alimentiv Employee, you’re also eligible for the following programs:

• Education Reimbursement program for full-time employees
• Monthly Cell Phone and Remote Work Allowance (dependent on role eligibility)
• One time office setup allowance (can be used to purchase a scanner/printer, extra monitor, office furniture, etc.)
• Working while visiting program – up to 4 weeks per year!
• Flexible Summer Hours Program from May – September
• Employee referral incentive – we know great people know other great people, and we think that warrants recognition!
• Full-time employees also become beneficiaries of the Alimentiv Trust after one year of employment, and permanent members after 5 years of employment
• Optional formal mentorship program (Alimentorship); country/region annual social events in person; leadership development programs for people leaders in accordance with your seniority; social committee and several other optional initiatives designed to support you in feeling like part of the Alimentiv team! Additional benefits may be available depending on the country of employment and are subject to local policies and eligibility.

Our Services:

• End-to-end GI clinical trial services, from protocol design through submission support
• Central medical imaging management and endoscopic reading
• Precision medicine and biomarker solutions
• Real-world evidence and clinical consulting
• Histopathology and lab services through AcelaBio

How to Apply: To apply for this position, please submit your resume through the Alimentiv Careers Portal or via LinkedIn’s Easy Apply. Resumes must be submitted in English.

Equal Opportunity and Accessibility: Alimentiv is committed to building a diverse, inclusive and respectful workplace. We are an equal opportunity employer and consider all qualified applicants for employment without regard to race, colour, ethnicity, national origin, religion or belief, sex, gender identity or expression, sexual orientation, age, marital or family status, disability, or any other characteristic protected by applicable law.

Accommodations are available upon request for persons with disabilities throughout the recruitment and selection process. Requests can be directed to recruitment@alimentiv.com .

Stay Alert to Recruitment Scams Alimentiv is aware of a continued increase in phishing scams, which use various methods of attack via email, text, voice and social media, including individuals posing as our recruiters and contacting candidates with fraudulent opportunities. Our hiring process always includes direct engagement with a recruiter or hiring manager, and we will never ask for sensitive personal information early in the process.

Official communication will only come from company email addresses containing "@alimentiv.com". If you are contacted about an open job at Alimentiv, please verify the domain of the sender's email address and confirm that you are being asked to apply on this website. If something doesn't feel right, we encourage you to verify before responding. If you believe you have been the victim of a phishing scam, please contact your local government cyber authority to report it.