Executive Support & B2B Business Development Virtual Assistant

Title: CPT-11723 Executive Support & B2B Business Development Virtual Assistant

Independent Contractor – CPT-11723 Executive Support & B2B Business Development Virtual Assistant/Business Support VA/Junior-Advanced Level (Remote).

Overview

20four7VA is seeking offshore independent contractors to deliver remote services to clients worldwide, with a primary focus on developed markets such as the United States, the United Kingdom, Canada, and Australia.

A Denmark-based consulting company serving the oil and gas, offshore energy, and renewable energy industries is seeking a proactive Business Support VA to assist with executive administration, B2B lead generation, prospect outreach, and CRM management.

The company provides specialized consulting services for complex industrial projects and has developed Orbit, a proprietary AI-enabled platform for managing project information and workflows.

The ideal candidate will combine strong administrative organization, B2B sales development experience, confident English communication, and the ability to work independently.

The objective of each engagement is to assist the client in improving business efficiency, enhancing service delivery, or supporting operational functions through high-quality, task-specific services rendered by a qualified contractor.

Scope of Services

Contractors will be required to provide services that align with the following client tasks:

Executive & Administrative Support

• Assist the CEO with scheduling, meeting coordination, and administrative follow-up
• Organize business correspondence, task lists, and supporting documentation
• Track outstanding commitments, deadlines, and next steps
• Coordinate routine communications with business contacts and internal team members
• Prepare meeting information and provide updates on active priorities

B2B Lead Generation & Outreach

• Research prospective clients and relevant projects in offshore energy, oil and gas, and renewable energy
• Identify target companies, project contacts, and relevant decision-makers
• Build and maintain organized prospect lists using client-provided criteria
• Conduct introductory email outreach and follow-up with potential clients
• Make outbound calls as needed to establish contact and identify interest
• Schedule meetings for the CEO and document follow-up requirements

CRM & Business Operations

• Maintain accurate contact records and business opportunities within Orbit
• Update prospect information, outreach history, and pipeline statuses
• Track outstanding follow-ups and potential consultancy opportunities
• Assist with organizing consultant and client information
• Prepare concise weekly reports on prospecting, outreach, appointments, and administrative progress
• Participate in regular progress meetings with the CEO

Each engagement is based on a defined scope of work and is governed by an independent contractor agreement. Services must be performed professionally, with adherence to any timelines, guidelines, and deliverables agreed upon in writing.

Skills

The Contractor must demonstrate proficiency in the following, depending on the Client’s requirements:

• Executive assistance, business support, or B2B sales development experience required
• B2B lead research, prospect outreach, or appointment-setting experience required
• Excellent spoken and written English required
• CRM management and accurate data-entry experience required
• Microsoft Office and spreadsheet proficiency required
• Experience in energy, engineering, industrial services, or maritime industries strongly preferred
• Experience supporting an executive or business owner preferred

IDEAL CANDIDATE PROFILE

• Proactive, resourceful, and commercially minded
• Confident communicating with international business contacts
• Highly organized and comfortable managing different priorities
• Independent with research and follow-up activities
• Comfortable learning technical industry terminology
• Strong interpersonal communication and problem-solving skills
• Dependable and interested in supporting business growth

APPLICATION SOFTWARE KNOWLEDGEABLE / REQUIRED

• Orbit – Proprietary Client Platform; Training Provided
• Microsoft Excel / Word / Outlook
• Microsoft Teams
• CRM & Lead Tracking Tools
• LinkedIn / Online Business Research
• Email & Calendar Platforms

Work Schedule

• Contracted Hours per Week: 40 Hours
• Scheduled Working Days: Monday through Friday (unless otherwise mutually agreed in writing)
• Daily Working Time: Flexible with Overlap During Denmark Business Hours – Exact Shift TBD

Note: The Company will make reasonable efforts to align the Assigned VA’s schedule with the Client’s preferred hours as set forth above. However, availability may vary based on time zones, capacity, and the contracted hours set in this SOW. Any changes must be mutually agreed to in writing through a revised SOW.

Terms of Engagement

• Contractors will operate under a Master Services Agreement and a Statement of Work
• This is not an offer of employment; contractors are not employees of 20four7VA or any client
• All compensation is processed through 20four7VA according to the terms of the engagement

Role Summary & Requirements

• REQUIRED SERVICE: Business Support
• REQUESTED EXPERIENCE TIER LEVEL: Junior, Senior and Advanced Level
• Contracted Hours per Week: 40 hours/week
• Daily Working Time: Flexible with Overlap During Denmark Business Hours – Exact Shift TBD
• Scheduled Working Days: Monday-Friday
• REPORTING TO/POC: To Be Determined
• Number of VAs: 1
• GENDER PREFERENCE: None
• LANGUAGES SPOKEN/PREFERENCE: English
• ACCENT PREFERENCE: Level A-B (Native or near-native English required)
• REGION PREFERENCES: Offshore or Nearshore

What we offer

• Competitive rates
• Weekly payments
• Various open roles are available
• Free training and upskilling
• Constant support and guidance
• A vibrant community always ready to support you
• And more!