Executive Assistant

We're hiring an Executive Assistant to run the day-to-day of the CEO's and Chief of Staff's office. You will own their calendars, correspondence, and deck production, so both leaders can spend their time on the highest-leverage work.

This is a foundational role for someone who wants a front-row seat to how a fast-growing, AI-powered creative company operates at the top. You pair sharp logistical execution with the judgment to know what needs escalating and what doesn't. You keep two senior leaders moving fast, while the Chief of Staff owns the strategy, agenda, and outcomes behind the work.

What you'll do:

• Own scheduling for the CEO's and Chief of Staff's calendars — key meetings, 1:1s, department meetings, All Hands — across a fast-moving, frequently reorganizing org.
• Manage day-to-day correspondence and calendar logistics for both leaders.
• Build and format decks and support CoS in running leadership meetings, MBRs, board updates, and strategy sessions (production and formatting — the Chief of Staff owns agenda and content).
• Coordinate offsite and customer summit logistics: travel, venues, vendor coordination (the Chief of Staff owns agenda and outcomes).
• Act as a first point of contact for scheduling requests from senior stakeholders, using judgment on what needs the Chief of Staff's or CEO's direct attention versus what you can resolve yourself.
• Handle sensitive information with discretion — compensation conversations, reorg planning, and personnel matters naturally surface in a CEO-adjacent role.
• Track recurring commitments and deadlines for the CEO and Chief of Staff, flagging conflicts before they become problems.
• Support with light research, note-taking, time-keeping, and follow-up tracking during leadership meetings.
• Partner with the Chief of Staff on ad hoc projects tied to leadership initiatives.
• Use AI tools (Claude, ChatGPT, etc.) to speed up drafting, summarizing, and day-to-day admin work.

What you'll need to succeed:

• Experience as an Executive Assistant supporting a senior executive (ideally C-suite) at a fast-growing startup, agency, or SaaS company — comfortable with ambiguity and fast context-switching.
• A track record of exercising judgment: knowing when to make a call versus when to escalate, not just executing a task list.
• Demonstrated discretion handling sensitive or confidential information.
• Strong organizational, proactiveness and prioritisation skills to organize your day-to-day and tackle challenges as they come in the right order
• Excellent written communication, including comfort drafting in someone else's voice.
• Comfortable working async across time zones in a remote-first, global team.
• Tech-fluent: Slack, Notion, Google Workspace.
• Experience using AI tools (Claude, ChatGPT) for drafting or summarizing.