Talent Systems & Recruiting Ops Builder

About the Role

Job Title: Talent Systems & Recruiting Ops Builder Location: Remote Time Zone: US time zones (EST–PST)

Role Overview

This role is for someone who loves turning chaos into clean, automated recruiting systems. You’ll build the “operating system” behind hiring—automating sourcing, referrals, market signals, interview readiness, and data quality so recruiters and hiring managers can move fast without breaking candidate experience. You’ll collaborate closely with talent, operators, and leaders—and ship improvements weekly.

Key Responsibilities

• Own and evolve the recruiting tech + automation stack to support high-volume, high-quality hiring
• Build scalable sourcing automation that delivers a steady flow of qualified, interested candidates per role
• Launch competitor/talent signal monitoring with Slack alerts for key market changes (hiring spikes, layoffs, emerging talent)
• Create a referral + backchannel engine that maps internal networks and highlights warm paths to candidates
• Automate interviewer and candidate enablement (prep packets, interview guide library, triggered messaging, calendar workflows)
• Improve the careers site to better “sell the story,” increase inbound quality, and reduce drop-off in the application flow
• Put guardrails around ATS data (validation, exception reporting, cleanup routines) so reporting and coordination stay trustworthy

Required Qualifications

• You can clearly map out (whiteboard-style) how you’d build the core systems listed above and what you’d ship first
• 1+ year as a dedicated sourcer or recruiter, with strong instincts for what creates real pipeline (not vanity metrics)
• Hands-on recruiting operations experience: process design, tooling, reporting, and stakeholder enablement
• Practical builder mindset: you move from idea → prototype → working workflow fast, and keep improving it
• Candidate-first approach: you optimize for clarity, speed, and a great experience for both candidates and interviewers
• Non-negotiable: Prior remote work experience; fluent with remote collaboration tools (Slack, Zoom, Google Workspace, Asana or similar); and ideally have worked with US or UK-based companies—applications without this will not be considered

Preferred Qualifications

• Familiarity with modern recruiting automation tools (Clay, automation platforms, AI-assisted coding tools)
• Ability to integrate systems using APIs/webhooks and maintain reliable workflows over time
• Experience creating dashboards and quality loops (response rates, conversion, funnel health, data integrity)
• Comfort partnering with brand/marketing to improve careers site content, SEO/AEO, and candidate conversion

Tools & Technology

• Slack, Zoom, Google Workspace, Asana (or similar), ATS (Greenhouse/Lever or similar), Clay, Zapier/Make, Airtable/Notion, dashboards (Sheets/BI), APIs/webhooks, AI build tools (Cursor/Claude/v0)

Please NOTE

It is crucial that you complete the application form in full. As part of the application process, you will be required to record a video. If your application is successful, you will receive an email confirming next steps—the video is the first step of the interview process. If you do not record a video, we will not be able to consider you for ANY open roles.

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