Finance & Accounting Associate

About Us HeadQuarters is a global start-up dedicated to empowering U.S. cannabis companies through expert support in finance, sales, operations, and logistics. Operating at the intersection of innovation and execution, we partner with high-growth cannabis businesses to streamline their back-office functions and enhance operational efficiency.

Our fully remote team spans multiple countries and time zones, bringing together diverse talent and deep industry knowledge. About the Role This position is designed specifically for recent graduates and individuals at the beginning of their careers in Finance and Accounting. In this role, you’ll work alongside experienced professionals, supporting the daily financial operations of U.S.-based clients in the cannabis industry.

You’ll manage recurring financial deliverables with increasing independence, demonstrate ownership over your responsibilities, and proactively suggest small improvements to existing accounting and reporting processes. This is an excellent opportunity for individuals looking to build technical accounting skills, gain exposure to U.S. financial operations, and grow within a collaborative, mission-driven startup environment supporting high-growth companies.

Key Responsibilities

Support daily accounting operations, including reconciliations, invoicing, cash/payment applications, and journal entries Assist with AP & AR processes, aging reports, data entry, documentation, and month-end close activities Deliver accurate, complete work on time while meeting quality standards and SLAs Maintain low error rates and ensure minimal need for supervisor corrections Build client trust through reliable support and contribute ideas to improve workflows Collaborate with team leads and peers in meetings, check-ins, and shared projects Develop technical expertise in accounting fundamentals, AP/AR processes, Excel, and ERP systems Education: Bachelor’s degree in Accounting/Economics

Experience

Minimum of 1 year of experience in an accounting or finance-related role Experience with accounting software (e.g., QuickBooks.) is preferred Proficiency in Microsoft Excel Skills & Competencies: Strong understanding of accounting principles and financial reporting Interest in process improvement and automation Excellent attention to detail and accuracy Strong organizational and time management skills Good communication skills, both written and verbal Advanced English level Fully remote position Internal Learning and Development Advisor / Consultant to support your growth Salary increase opportunities based on performance Opportunities for professional growth by working with some of the largest companies in the expanding cannabis industry ($10M+ monthly revenues)

Hiring Process

Our hiring process consists of four stages: CV Screening – We review applications to assess experience and alignment with the role Interview with the Recruiter – A focused discussion on your experience, expertise, and team fit Assessment – Shortlisted candidates complete a role-related assessment to demonstrate their skills Interview with the Hiring Manager – A final conversation covering long-term potential and overall alignment Company Values We are guided by curiosity, collaboration, and persistence.

We seek to understand deeply, work collectively to solve complex challenges, and remain resilient in pursuit of meaningful, long-term impact. These principles shape how we operate as a team and how we support the success of our clients. Excited to learn and grow with us? Let’s connect!