Payroll Data Administrator - Benelux (12 Month FTC)

<div class="content-intro"><h2><strong>About Remote</strong></h2> <div><span style="font-size: 12pt; font-family: helvetica, arial, sans-serif;">Remote is solving modern organizations’ biggest challenge – navigating global employment compliantly with ease. We make it possible for businesses of all sizes to recruit, pay, and manage international teams. With our core values at heart and future focused work culture, our team works tirelessly on ambitious problems, asynchronously, around the world. You can find Remoters working from 6 different continents (Antarctica left to go!) and all of our positions are fully remote.<br><br><span class="discussion-id-2f7cb4da-dab4-8068-a80f-001c50b2d808 suggestion-update notion-enable-hover" data-token-index="0">With Innovation as one of the core values, we have built Automation and AI capabilities into the requirements for every role.</span><br><br>We encourage every member of the Remote team to bring their talents, experiences and culture to the table to help us build the best-in-class HR platform.</span></div> <div>&nbsp;</div> <div><span style="font-size: 12pt; font-family: helvetica, arial, sans-serif;">If you are energetic, curious, motivated and ambitious, be part of our world. Apply now and define the future of work!</span></div></div><h2><strong>What this job can offer you</strong></h2> <p>The Payroll Data Administrator is an entry-level individual contributor responsible for accurate, timely payroll execution. You follow established SOPs and checklists to perform data entry, document handling, and routine transactions across the pre-pay, run, and post-pay phases, building foundational country and systems knowledge as you go.</p> <p>In this entry-level role, you provide essential support to accurate, timely payroll delivery: you keep records audit-ready, meet your deadlines, and escalate exceptions early so issues are caught before they reach employees. You partner closely with senior colleagues who guide your development and own the more complex work, contributing to a reliable, high-accountability team environment.</p> <h2><strong>What you bring</strong></h2> <ul> <li> <ul> <li>Understanding of payroll fundamentals, SOPs, checklists, and data privacy requirements.</li> <li>Understanding of statutory settings, earnings and deductions, and banking validations.</li> <li>Able to execute routine data entry and validations accurately and on time.</li> <li>Competent in Google Sheets or Excel, with strong attention to detail and organizing habits.</li> <li>Collaborative communicator who escalates exceptions early and learns quickly from feedback.</li> <li>Reliable, detail-oriented, and calm when working to deadlines.</li> <li>Comfortable adopting new tools and AI-assisted workflows as they are introduced.</li> <li>Fluent in English; French and/or Dutch is a plus.</li> <li>Aligned with Remote's values and department competencies, and with asynchronous ways of working.</li> </ul> <p><strong>Tools &amp; systems</strong></p> <ul> <li>Core: Google Workspace (Sheets, Drive), Microsoft Excel, Notion, Slack, Zendesk, <a href="http://Monday.com">Monday.com</a>.</li> <li>Payroll software: Apsal, Easypay, AFAS</li> </ul> </li> </ul> <h2><strong>Key Responsibilities&nbsp;</strong></h2> <ul> <li> <p><strong>Payroll Execution &amp; Data Integrity</strong></p> <ul> <li>Execute pre-pay, run, and post-pay steps using SOPs, checklists, and templates, handling data accurately and on time.</li> <li>Enter standard inputs (timesheets, allowances, deductions) and validate source data against records.</li> <li>Run predefined checks and reconcile basic variances, escalating anything outside your scope.</li> </ul> <p><strong>Controls, Compliance &amp; Documentation</strong></p> <ul> <li>Create and maintain employee payroll records and evidence to audit standards.</li> <li>Execute documented payroll processes and flag when documentation is out of date</li> <li>Maintain data confidentiality and basic compliance awareness (e.g., GDPR, POPIA, or Country equivalents).</li> </ul> <p><strong>Payroll Administration</strong></p> <ul> <li>Support expense management and approvals, processing and routing items accurately and on time.</li> <li>Perform routine data reconciliation, checking inputs and records against source data.</li> <li>Manage mail and payroll correspondence, preparing, sending, and filing accurately.</li> <li>Maintain payroll records, trackers, and status logs, and carry out general payroll support tasks under supervision.</li> </ul> <p><strong>Collaboration &amp; Growth</strong></p> <ul> <li>Work effectively within the team, following guidance from senior colleagues and applying feedback.</li> <li>Communicate progress and blockers clearly in team channels and updates.</li> <li>Identify minor process gaps and suggest improvements.</li> <li>Adopt AI-assisted tools and workflows as they are introduced, using them to work more accurately and efficiently, and share what you learn.</li> </ul> </li> </ul> <h2><strong>Practicals</strong></h2> <ul> <li><strong>You'll report to:</strong> Manager, Payroll Operations - Benelux</li> <li><strong>Team:</strong> Payroll</li> <li><strong>Location</strong>: EMEA</li> <li><strong>Start date</strong>: As soon as possible</li> </ul> <h2><strong>Application process</strong></h2> <ol> <li>Interview with recruiter</li> <li>Interview with future manager</li> <li>Interview with team members (no managers present)</li> <li>Bar Raiser Interview</li> <li><a href="https://www.notion.so/Veremark-Remote-96e108c037b8423cbd4c3f07a1f9b38b">Prior employment verification check</a>&nbsp;</li> </ol> <p>#LI-DNP</p><div class="content-pay-transparency"><div class="pay-input"><div class="description"><p>Remote's <a href="https://www.notion.so/remotecom/people-Total-Rewards-1945bce8d3924ece9421ba8630f57b0c">Total Rewards philosophy</a> is to ensure fair, unbiased compensation and fair <span class="link-annotation-unknown-block-id-1691622878">equity</span><span class="discussion-level-1 discussion-id-f2a82bc4-09e4-4a71-ad93-755b1d26a690 notion-enable-hover" data-token-index="3"> pay </span>along with competitive benefits in all locations in which we operate. We do not agree to or encourage cheap-labor practices and therefore we ensure to pay above in-location rates. We hope to inspire other companies to support global talent-hiring and bring local wealth to developing countries.</p> <p>At first glance our salary bands seem quite wide - here is some context. At Remote we have international operations and a globally distributed workforce.&nbsp; We use geo ranges to consider geographic pay differentials as part of our global compensation strategy to remain competitive in various markets while we hiring globally.<br><br>Our salary ranges are determined by role, level and location, and our job titles may span more than one career level. The actual base pay for the successful candidate in this role is dependent upon many factors such as location, transferable or job-related skills, work experience, relevant training, business needs, and market demands. The base salary range may be subject to change.<br><br><em data-stringify-type="italic">At Remote, we foster internal mobility as a key element of our culture of employee growth and development, supported by a compensation philosophy that guarantees pay equity and fairness. Therefore, all compensation changes associated with an internal move will be reviewed by the Total Rewards &amp; People Enablement team on a case by case basis.</em></p></div><div class="title">The annual salary range for this full-time position is</div><div class="pay-range"><span>€36.750</span><span class="divider">&mdash;</span><span>€41.350 EUR</span></div></div></div><div class="content-conclusion"><h2><strong>Benefits</strong></h2> <div class="p-rich_text_section"> <div class="p-rich_text_section"><span style="font-size: 12pt;">Our full benefits &amp; perks are explained in our handbook at&nbsp;<a class="c-link" href="http://remote.com/r/benefits" target="_blank" data-stringify-link="http://remote.com/r/benefits" data-sk="tooltip_parent">remote.com/r/benefits</a>. As a global company, each country works differently, but some benefits/perks are for all Remoters:</span></div> <ul class="p-rich_text_list p-rich_text_list__bullet" data-stringify-type="unordered-list" data-indent="0" data-border="0"> <li style="font-size: 12pt;" data-stringify-indent="0" data-stringify-border="0"><span style="font-size: 12pt;">work from anywhere</span></li> <li style="font-size: 12pt;" data-stringify-indent="0" data-stringify-border="0"><span style="font-size: 12pt;">flexible paid time off</span></li> <li style="font-size: 12pt;" data-stringify-indent="0" data-stringify-border="0"><span style="font-size: 12pt;">flexible working hours (we are&nbsp;<a class="c-link" href="https://remote.com/async" target="_blank" data-stringify-link="https://www.notion.so/remotecom/Working-Async-at-Remote-80c01cd443ad4c77a8ceaef7c5fba5d0" data-sk="tooltip_parent">async</a>)</span></li> <li style="font-size: 12pt;" data-stringify-indent="0" data-stringify-border="0"><span style="font-size: 12pt;">16 weeks paid parental leave</span></li> <li style="font-size: 12pt;" data-stringify-indent="0" data-stringify-border="0"><span style="font-size: 12pt;">budget towards <a href="https://app.notion.com/p/remotecom/Benefits-Perks-1e48a5869c274f40910b76d405b92f63?source=copy_link#3accb4dadab48025b7a6dbc23bc47504" target="_blank">co-working spaces, learning and wellness</a> (including gym memberships)</span></li> <li style="font-size: 12pt;" data-stringify-indent="0" data-stringify-border="0"><span style="font-size: 12pt;">mental health support services</span></li> <li style="font-size: 12pt;" data-stringify-indent="0" data-stringify-border="0"><span style="font-size: 12pt;">stock options</span></li> <li style="font-size: 12pt;" data-stringify-indent="0" data-stringify-border="0"><span style="font-size: 12pt;">home office budget &amp; IT equipment</span></li> </ul> </div> <h2><strong>How you’ll plan your day (and life)</strong></h2> <p><span style="font-size: 12pt; font-family: helvetica, arial, sans-serif;">We work async at Remote which means you can plan your schedule around your life (and not around meetings). Read more at <a href="https://remote.com/async" target="_blank">remote.com/async</a>.</span></p> <p><span style="font-size: 12pt; font-family: helvetica, arial, sans-serif;">You will be empowered to take ownership and be proactive. When in doubt you will default to action instead of waiting. Your <strong>life-work balance</strong> is important and you will be encouraged to put yourself and your family first, and fit work around your needs.</span></p> <p><span style="font-size: 12pt; font-family: helvetica, arial, sans-serif;">If that sounds like something you want, apply now!</span></p> <h2><strong>How to apply</strong></h2> <ol> <li style="font-size: 12pt; font-family: helvetica, arial, sans-serif;"><span style="font-size: 12pt; font-family: helvetica, arial, sans-serif;">Please fill out the form below and upload your CV with a PDF format.</span></li> <li style="font-size: 12pt; font-family: helvetica, arial, sans-serif;"><span style="font-size: 12pt; font-family: helvetica, arial, sans-serif;"><strong data-stringify-type="bold">We kindly ask you to submit your application and CV in English, as this is the standardised language we use here at Remote.</strong></span></li> <li style="font-size: 12pt; font-family: helvetica, arial, sans-serif; text-align: left;"><span style="font-size: 12pt; font-family: helvetica, arial, sans-serif;">If you don’t have an up to date CV but you are still interested in talking to us, please feel free to add a copy of your LinkedIn profile instead.</span></li> </ol> <p><span style="font-size: 12pt; font-family: helvetica, arial, sans-serif;">Not only do we encourage folks from all ethnic groups, genders, sexuality, age, abilities, disability status and any other under-represented group to apply, but we prioritize a sense of belonging. We have 4 ERGs (Women, Disability, Queer, Minorities in Tech) who meet regularly with the People team. During your interviews and beyond, we ask &amp; encourage anybody who needs an accommodation to request one from their recruiter.<br></span></p> <p><span style="font-size: 12pt; font-family: helvetica, arial, sans-serif;">We will ask you to voluntarily tell us your pronouns at interview stage, and you will have the option to answer our anonymous demographic questionnaire when you apply below. As an equal employment opportunity employer it’s important to us that our workforce reflects people of all backgrounds, identities, and experiences and this data will help us to stay accountable. We thank you for providing this data, if you chose to.</span></p> <p><span style="font-size: 12pt; font-family: helvetica, arial, sans-serif;">At Remote, we embrace AI as a valuable tool while prioritizing human creativity and authenticity.&nbsp;We look forward to meeting candidates who balance innovation with genuine expertise and experience.&nbsp;To learn more about Remote's AI guidelines check see&nbsp;<a href="https://www.notion.so/remotecom/Guidelines-on-using-AI-when-applying-for-a-job-at-Remote-11ccb4dadab4805f80a7c73b6567bd8f" target="_blank" data-saferedirecturl="https://www.google.com/url?q=https://www.notion.so/remotecom/Guidelines-on-using-AI-when-applying-for-a-job-at-Remote-11ccb4dadab4805f80a7c73b6567bd8f&amp;source=gmail&amp;ust=1733927526443000&amp;usg=AOvVaw2sIVooKuyGfRra1PtGXreV">here</a>.&nbsp;</span><br><br><span style="font-size: 12pt; font-family: helvetica, arial, sans-serif;"><em>Please note we accept applications on an ongoing basis.&nbsp;</em></span></p></div>