Executive Assistant

What You'll Do

• Supporting the CDO in day-to-day operations, structuring priorities and thinking ahead rather than waiting for instructions
• Proactively managing and maintaining the CDO's calendar
• Drafting and pre-formulating emails and correspondence
• Organizing and coordinating appointments, meetings, committee sessions, and events
• Preparing for and following up on meetings, including taking minutes and tracking decisions
• Planning and preparing business travel, including logistics and itineraries
• Managing expense reports and receipts, including scanning, sorting, and maintaining records
• Researching, compiling, and preparing information, documents, and presentations

About You

• Several years of proven, hands-on experience in a comparable Executive/Personal Assistant role
• Exceptional organizational and multitasking skills, with strong attention to detail and follow-through
• A proactive communicator who keeps others informed without being asked twice
• Own sense of structure and initiative — you bring ideas and ways of working, rather than waiting to be told
• Excellent written and verbal communication skills in German and English (C1+)
• High level of professionalism, discretion, and integrity when handling confidential information
• Patience and an even temperament, including in situations where things take longer than expected
• Quick comprehension and the ability to adapt to shifting priorities in a fast-paced setting

Nice-to-haves

• Completed business or administrative training, a degree, or a comparable qualification
• Proficiency with Google Workspace and other digital collaboration tools
• A structured, independent, and reliable work style
• Strong organizational skills paired with a collaborative, team-oriented mindset

What We Offer

• Remote-first, Germany-wide: Work from wherever you do your best work, with regular team gatherings in Berlin and other off-site locations.
• Flexibility by default: Flexible working hours help you make work fit your life.
• Your setup, your way: Get a personal home-office equipment budget to create a workspace that works for you.
• 30 days of vacation: Take the time you need to recharge and come back with fresh energy.
• Keep growing: We invest in your personal and professional development.
• Get rewarded for impact: Performance bonuses are tied to agreed objectives and key results.
• A warm welcome: Every new team member gets a welcome goodie bag.
• Good people, good times: From summer and Christmas parties to regular team gatherings, we make time to celebrate together.
• A mission that matters: Work on challenges with tangible impact on public safety and national security.