Immigration Forms Specialist (Part-Time, Remote)

Overview

We are seeking an experienced Immigration Virtual Assistant who can hit the ground running with minimal supervision. This role is not entry-level — you must already have hands-on experience completing U.S. immigration forms and working with supporting documentation. You will support a busy immigration law office by handling the most time-consuming backend work, allowing the in-office team to focus on client interaction.

Key Responsibilities

Immigration Forms (CORE)

• Complete U.S. immigration forms accurately and independently:
  • N-400 (Citizenship)
  • I-130 (Family Petition)
  • I-485 (Green Card)
  • I-601A (Waiver)
• Review client intake information and input into systems.
• Ensure all data is correct, complete, and consistent across forms.

Document Management

• Review and organize client documents (passports, tax docs, etc.).
• Identify missing documents and follow up with clients.
• Extract key information (e.g. passport numbers, travel history, I-94).
• Work within Google Drive to manage files.

Client Communication (Light)

• Send simple follow-ups (mostly written).
• Request missing documents.
• Clarify unclear information.
• Use Spanish when needed (or tools like Google Translate if required).

Translation Support

• Translate forms and documents into Spanish.
• Assist with bilingual communication where necessary.

Tools & Systems

• Google Drive / Docs
• Immigration software (any of the below is a plus):
  • e-Immigration / Serenade
  • Docketwise
  • Filevine
  • Imaginiti

Requirements (NON-NEGOTIABLE)

• 3–4+ years experience in U.S. immigration work.
• Proven experience completing immigration forms (not just reviewing).
• Strong understanding of:
  • USCIS processes
  • Immigration documentation
• Ability to work independently without constant questions.
• Strong attention to detail.

Nice to Have

• Spanish (preferred but not always required).
• Experience with immigration software.
• Experience working remotely.

Hours & Flexibility

• Starting at 10 hours/week.
• Flexible schedule (task-based).
• Must meet deadlines (e.g. forms completed within 1–2 days).

Growth Opportunity

• Hours will increase based on performance.
• Potential for long-term ongoing work.