Executive Virtual Assistant (Healthcare Tech)

Company Overview We are a growing healthcare technology company with a distributed team of ~32 employees and three co-founders. We are seeking a highly reliable, detail-oriented Executive Virtual Assistant to support senior leadership with daily operations and scheduling. This role will primarily support two co-founders, with occasional assistance to a third co-founder and select team members.

Consistency, trust, and responsiveness are critical to success in this role. Role Overview The Executive Virtual Assistant will serve as a trusted partner to leadership, owning calendar management, travel coordination, inbox organization, and interview scheduling. This role is ideal for someone experienced in supporting executives in fast-paced environments who values structure, follow-through, and proactive communication.

Core Responsibilities Executive & Administrative Support: Manage complex calendars for multiple co-founders Schedule meetings Resolve conflicts Build in focus time Coordinate domestic and international travel Flights, hotels, itineraries Last-minute changes and adjustments Draft and manage emails on behalf of executives Maintain inbox organization and prioritization Scheduling & Coordination: Schedule internal and external meetings Coordinate interview scheduling with candidates and internal stakeholders Ensure timely follow-ups and confirmations Support hiring coordination to ensure a smooth candidate experience Cross-Team & Ad Hoc Support: Occasionally assist other team members (e.g., sales leadership) with travel or scheduling Create and maintain documents, Google Sheets, and trackers as needed Support light administrative tasks across the organization (≤10% of workload) Personal & Executive Logistics: Assist with limited personal logistics for the CEO (as needed) Act as a dependable point of support to reduce executive workload Must-Have

Qualifications

3+ years of experience as an Executive Assistant or Virtual Assistant Proven experience supporting senior leadership or founders Strong calendar and travel coordination skills Excellent written and verbal English communication High reliability, responsiveness, and attention to detail Ability to manage multiple priorities with consistency and follow-through Required Tools & Systems: Google Workspace (Gmail, Google Calendar, Google Docs, Sheets) Slack Zoom Nice-to-Have (Not Required): Experience coordinating interviews or supporting hiring processes Familiarity with Applicant Tracking Systems (ATS) Experience working in tech or healthcare environments What Success Looks Like: Executives trust that tasks will be completed accurately and on time Calendars are organized, realistic, and well-managed Travel and scheduling run smoothly with minimal executive involvement Communication is proactive, clear, and consistent Reduced operational friction for leadership