Executive Assistant (AI-Savvy)

About the Role

Join a Fast-Growing Media & Content Company We're looking for a proactive, highly organised Executive Assistant to work directly with the founder of a fast-growing media business. This isn't a traditional EA role, we're looking for someone who thrives in a fast-paced environment, embraces AI, and takes ownership without needing constant direction. If you're someone who loves solving problems, staying one step ahead, and making life easier for executives, we'd love to hear from you.

About the Business

The company operates across three key areas:

• Podcast production and management
• Enterprise content clipping and distribution
• Launch video campaigns for X (Twitter) and LinkedIn

You'll be working directly with the founder, helping keep both business and personal operations running smoothly.

Key Responsibilities

• Manage calendars, inboxes, meetings and scheduling
• Book international travel, accommodation and manage visa applications
• Coordinate reservations, gifting and other personal administration
• Draft professional emails and communications on behalf of the founder
• Conduct research and complete ad hoc administrative projects
• Support operational tasks across the business when required
• Carry out targeted outreach via email to clients, candidates or partners
• Join hiring interviews when needed and confidently represent the business
• Handle confidential information with professionalism and discretion

What We're Looking For

Essential:

• 4+ years' experience as an Executive Assistant or in a similar role
• Exceptional organisational and time management skills
• Excellent written and verbal English communication
• Strong copywriting ability with a natural, professional writing style
• Confident speaking with candidates, clients and stakeholders
• Highly proactive with a strong bias towards taking action
• Able to work independently and solve problems before escalating them
• Comfortable juggling multiple priorities in a fast-moving environment

AI & Tech Skills:

We're looking for someone genuinely excited by AI and productivity tools. Experience with the following is highly desirable:

• ChatGPT
• Claude
• AI workflows and automation
• MCP (Model Context Protocol) or similar AI integrations
• Slack
• WhatsApp
• Applicant Tracking Systems (ATS)

You should be comfortable using AI to improve efficiency rather than relying on it to do your thinking.

Working Style:

The ideal person will:

• Take ownership of tasks from start to finish
• Be resourceful and naturally curious
• Research solutions independently before asking for help
• Communicate proactively around progress and blockers
• Stay calm under pressure
• Be adaptable as priorities change

Why Join?

• Work directly alongside an ambitious founder
• Gain exposure to a rapidly growing media business
• Use cutting-edge AI tools every day
• Make a genuine impact rather than being "just an assistant"
• Diverse work covering executive support, operations and business growth